10 questions covering this official MB-800 domain.
Q01 - Question
A finance manager at Contoso reports that vendor invoices are occasionally entered twice because users skip the vendor's own invoice number. The manager wants Business Central to block posting of a purchase invoice when the vendor's document number is missing. Which configuration meets this requirement?
Domain: Configure sales and purchasing Type: Single choice
- A. Assign a dedicated number series to purchase invoices on the Purchases & Payables Setup page.
- B. Turn on the Ext. Doc. No. Mandatory field on the Purchases & Payables Setup page.
- C. Turn on the Calc. Inv. Discount field on the Purchases & Payables Setup page.
- D. Assign a different Vendor Posting Group to each vendor that sends invoices.
B is correct.
Explanation: The Ext. Doc. No. Mandatory field in Purchases & Payables Setup forces users to enter the vendor's document number on purchase documents before posting, which is the control that prevents posting without that reference.
A is incorrect: A number series assigns internal document numbers automatically, so it does not require the vendor's own invoice number.
C is incorrect: Calc. Inv. Discount controls automatic calculation of invoice discounts on purchase documents and has no effect on document number validation.
D is incorrect: Vendor posting groups determine which general ledger accounts are used when you post vendor transactions, not which fields are mandatory.
Q02 - Question
A purchasing agent agrees with a vendor to buy 1,200 units of an item during the next year, with deliveries called off each month at the agreed price. The agent records the agreement as a blanket purchase order. Which two statements describe how to work with this document? Each correct answer presents a complete solution.
Domain: Configure sales and purchasing Type: Multiple choice
- A. Use the Make Order action to create a purchase order for the quantities entered in the Qty. to Receive field on the blanket order lines.
- B. Post the blanket purchase order directly each month to receive and invoice the items.
- C. The blanket purchase order lines show the quantity already received on the related purchase orders, so the agent can track the remaining quantity.
- D. Delete the blanket purchase order after the first monthly purchase order is created and recreate it for the next delivery.
A and C are correct.
Explanation: A blanket purchase order records the total agreed quantity and price, and you release each call-off by entering the quantity on the line and running Make Order to create a purchase order. The blanket order keeps the received quantities from those orders so you can see what is still outstanding.
B is incorrect: You do not post receipts or invoices from the blanket purchase order itself; posting happens on the purchase orders created from it.
D is incorrect: The blanket purchase order must stay open for the term of the agreement so that the remaining quantity and the agreed price continue to apply to later orders.
Q03 - Question
Every month, a buyer creates a purchase order for the same vendor with the same five item lines and quantities. The buyer wants to add these lines to each new order with minimal typing, while keeping the option to change quantities before posting. What should the buyer configure?
Domain: Configure sales and purchasing Type: Single choice
- A. Create a standard purchase code that contains the five lines, assign it to the vendor, and insert the recurring purchase lines on each new purchase document.
- B. Create a blanket purchase order for the five items and post it once a month.
- C. Create a purchase quote for the five items and archive it for reuse.
- D. Create a recurring general journal batch with one line for each item.
A is correct.
Explanation: Recurring purchase lines are stored in a standard purchase code that you assign to a vendor. When you create a purchase document for that vendor, you insert the standard lines and then edit quantities or amounts before posting.
B is incorrect: A blanket purchase order records one agreed total quantity for a period and is used to release purchase orders against that agreement, not to repeat a fixed set of lines on demand.
C is incorrect: An archived purchase quote keeps a copy of the document for reference, so it is not a reusable template that you assign to a vendor.
D is incorrect: A recurring general journal posts repeated general ledger entries and does not create purchase document lines for items.
Q04 - Question
A sales order contains one line for 100 units of an item. The warehouse delivers 40 units now, and the customer wants an invoice for only the delivered quantity. The remaining 60 units must stay open on the same sales order for a later delivery. What should you do in Dynamics 365 Business Central?
Domain: Configure sales and purchasing Type: Single choice
- A. Post the sales order with the Ship option only, then type the invoice lines manually on a new sales invoice.
- B. Enter 40 in the Qty. to Ship and Qty. to Invoice fields on the sales line, then post the order with the Ship and Invoice option.
- C. Change the Quantity field on the sales line to 40, post the order with the Ship and Invoice option, and create a new sales order for 60 units.
- D. Post the sales order with the Invoice option only for the full quantity of 100 units.
B is correct.
Explanation: Use the Qty. to Ship and Qty. to Invoice fields to control how much of the line is shipped and invoiced in one posting. Posting with Ship and Invoice creates a posted sales shipment and a posted sales invoice for 40 units, and the order stays open for the remaining 60 units.
A is incorrect: Posting with Ship only records the shipment, but retyping lines on a separate sales invoice breaks the link to the posted shipment and to the open order quantity.
C is incorrect: Reducing the Quantity field removes the outstanding 60 units from the original order, so you lose the original order commitment and must maintain a second order.
D is incorrect: Posting with Invoice only for 100 units invoices quantities that were not delivered and does not match the shipped quantity.
Q05 - Question
During one month, a customer receives three deliveries that were posted as shipments from different sales orders. The customer requires a single invoice that covers all three deliveries. Which approach should you use?
Domain: Configure sales and purchasing Type: Single choice
- A. Post each sales order again with the Invoice option so that the three invoices are grouped by customer.
- B. Use the Copy Document action on a new sales invoice to copy each sales order into the invoice.
- C. Type the delivered items and quantities manually on a new sales invoice for the customer.
- D. Create a sales invoice for the customer and use the Get Shipment Lines action to retrieve the posted shipment lines.
D is correct.
Explanation: Create one sales invoice for the customer and use Get Shipment Lines to bring the lines from the posted sales shipments into that invoice. The single posted invoice then covers all three deliveries and stays linked to the shipments and the originating orders.
A is incorrect: Posting each order separately with the Invoice option produces three posted sales invoices instead of one combined invoice.
B is incorrect: Copy Document copies document lines, but it does not invoice the specific posted shipment quantities or update the open order quantities they came from.
C is incorrect: Manually typed lines are not connected to the posted shipments, so the shipped quantities remain uninvoiced on the sales orders.
Q06 - Question
A sales manager negotiates a reduced price on one item for a single customer. The reduced price must apply only to that customer and only between 1 March and 31 May. All other customers must continue to pay the standard price. What should you configure in Dynamics 365 Business Central?
Domain: Configure sales and purchasing Type: Single choice
- A. Create a sales price line for the item with the sales type set to Customer, the customer selected, and a starting date and ending date that cover the agreed period
- B. Change the Unit Price field on the item card and change it back after 31 May
- C. Assign the customer to a customer discount group and record the agreed amount as a line discount percentage
- D. Instruct the order processor to overwrite the Unit Price on each sales order line for that customer
A is correct.
Explanation: A customer-specific sales price is defined on a sales price line where the sales type identifies the single customer, and the starting date and ending date limit when the price is valid. Business Central then applies that price only to that customer during the agreed period.
B is incorrect: The Unit Price on the item card is the standard price used for all customers, so changing it affects every customer and requires manual reversal.
C is incorrect: A discount group controls line discounts, not the agreed unit price, so the negotiated price is not stored as a price for the item.
D is incorrect: Manual entry on each order line is not a price setup, so the agreed price is not validated by date or customer and depends on the user remembering it.
Q07 - Question
Twelve retail customers must all receive the same agreed prices on a range of items. New retail customers are expected each month and must receive the same prices without additional price entry. What is the most efficient setup?
Domain: Configure sales and purchasing Type: Single choice
- A. Create sales price lines with the sales type set to Customer for each of the 12 customers
- B. Create a customer price group, assign it to each retail customer, and create sales price lines with the sales type set to Customer Price Group
- C. Create sales price lines with the sales type set to All Customers for the item range
- D. Lower the Unit Price on each item card and raise the price for non-retail customers with a separate price line
B is correct.
Explanation: A customer price group lets you maintain one set of sales prices for many customers. You assign the group on the customer card, so a new retail customer receives the agreed prices as soon as the group is assigned, with no extra price lines.
A is incorrect: Customer-specific price lines must be repeated for every customer and for every new customer, which increases maintenance.
C is incorrect: Prices set for all customers also apply to customers outside the retail group, so the prices are not limited to the intended customers.
D is incorrect: The item card Unit Price is the standard price for all customers, so lowering it exposes the retail price to every customer and adds work for the remaining customers.
Q08 - Question
A customer has a sales price for item 1000 with a minimum quantity of 50. An order processor enters a sales order line for that customer with item 1000 and a quantity of 10, and the order date falls inside the validity period of the price. What unit price does the sales order line receive?
Domain: Configure sales and purchasing Type: Single choice
- A. The special price, because the price is defined for the customer
- B. Zero, because the quantity does not match a valid price line and the field stays blank
- C. The standard Unit Price from the item card, because the order quantity is below the minimum quantity on the price line
- D. The special price reduced in proportion to the ordered quantity
C is correct.
Explanation: Business Central applies a sales price to an order line only when the line matches the price criteria, including the minimum quantity. A quantity of 10 does not reach the minimum quantity of 50, so the line keeps the standard Unit Price from the item card.
A is incorrect: A customer match alone is not enough, because the minimum quantity on the price line must also be met.
B is incorrect: The unit price is not left empty; the item card Unit Price is used when no sales price applies.
D is incorrect: Sales prices are not prorated by quantity. Each price line applies in full once its criteria, including minimum quantity, are met.
Q09 - Question
You must create a new sales price for a customer that applies only to orders of 100 pieces or more and only from the first day of next month onward. Which two settings on the new sales price line meet these requirements? Each correct answer presents part of the solution.
Domain: Configure sales and purchasing Type: Multiple choice
- A. Set the Minimum Quantity field to 100
- B. Set the Line Discount % field to the agreed reduction
- C. Set the Starting Date field to the first day of next month
- D. Set the Unit Price field on the item card to the agreed price
A and C are correct.
Explanation: The Minimum Quantity field restricts the price to order lines that reach the stated quantity, and the Starting Date field controls the first date on which the price is valid. Together they limit the price to orders of 100 pieces or more placed from the first day of next month.
B is incorrect: A line discount percentage reduces the price after it is applied and does not define the agreed unit price or the quantity condition.
D is incorrect: The item card Unit Price is the standard price for all customers and has no quantity or date conditions.
Q10 - Question
A company requires a 25 percent prepayment on all orders from a specific customer, except for one high-value item that requires 50 percent. The sales team must not edit the percentage manually on each order. How should you configure the prepayment percentages?
Domain: Configure sales and purchasing Type: Single choice
- A. Enter 25 in the Prepayment % field on the customer card, and define a 50 percent prepayment percentage for that customer and item combination.
- B. Enter 50 in the Prepayment % field on the customer card, and change the percentage on each order line that contains other items.
- C. Enter 25 in the Sales & Receivables Setup and 50 in the Prepayment % field on the customer card.
- D. Create two sales orders for every transaction, one for the high-value item and one for the remaining items.
A is correct.
Explanation: The percentage on the customer card applies as the default to the order and its lines, and a prepayment percentage defined for a customer and item combination overrides that default on the matching line. This combination gives 25 percent for general items and 50 percent for the specific item without manual edits.
B is incorrect: This approach forces the sales team to change the percentage on most lines, which is the manual work you must avoid.
C is incorrect: A general setup value cannot override a customer-specific percentage for a single item, so the high-value item would still use the customer default.
D is incorrect: Splitting orders duplicates document handling and does not configure any prepayment default.